Agreement for Supply of Duplicate Herbarium and other Preserved Specimens


Cameroon is a signatory of the Convention on Biological Diversity (CBD) and the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES). In using its collections and associated data, LBZG/MCBCC intends to honour the letter and spirit of these conventions, and other international, regional and national laws and policies concerning the conservation and sustainable use of biological diversity, access and benefit-sharing, and the protection of traditional knowledge.

If our collections are to be of value to science and conservation, it is essential for LBZG/MCBCC to be actively involved in the distribution and exchange of biological material to other botanical gardens, scientific institutions and individuals throughout the world.

LBZG/MCBCC will supply ? as a gift – duplicate herbarium and other preserved specimens to institutions that meet the Criteria for Recipients (Section 6.2 LBZG (MCBCC) Policy on Access to Genetic Resources and Benefit-Sharing). Provision of duplicate specimens and associated knowledge is made on the condition that it is used only for non-commercial scientific purposes.

Recipients of an LBZG/MCBCC gift of duplicate specimens and associated data will be deemed to have accepted the following conditions:

1.Recipient may not commercialise (for definition of terms see the LBZG (MCBCC) Policy on Access to Genetic Resources and Benefit-Sharing) the material or any progeny or derivatives thereof. If at any point in the future Recipient wishes to use the Biological Materials and associated knowledge for commercial purposes, the Recipient must obtain the written permission of LBZG/MCBCC and specify in writing the terms and conditions of use, including fair and equitable benefit sharing as set out in LBZG/MCBCCs Policy on Access to Genetic Resources and Benefit-Sharing. Any commercialisation to which LBZG/MCBCC agrees will be subject to a separate agreement between Recipient, LBZG (MCBCC) and the Ministry of Environment and Forestry, Republic of Cameroon.

1. Recipient may only transfer herbarium specimens provided by LBZG/MCBCC to institutions that also meet the Criteria for Recipients (Section 6.2 LBZG (MCBCC) Policy on Access to Genetic Resources and Benefit-Sharing), and only then for non-commercial scientific purposes, and under an agreement containing terms and conditions no less restrictive than those contained in this Agreement unless otherwise agreed in writing by LBZG/MCBCC.

2. Any benefits arising from the use of LBZG (MCBCC) duplicate specimens transferred, and associated knowledge, should be shared fairly and equitably with LBZG/MCBCC, local communities, and the Cameroon Government (see Section 9. of the LBZG (MCBCC) Policy on Access to Genetic Resources and Benefit-Sharing for a list of indicative benefits).

3. Recipient shall acknowledge LBZG/MCBCC and Cameroon in all research publications resulting from the use of the Material collected and supplied by LBZG/MCBCC, and will consider LBZG/MCBCC staff who collected the Material as co-authors on publications. LBZG/MCBCC will be informed at an early stage of planned publications, databases, and other products resulting in part or fully from Material and associated knowledge supplied by LBZG/MCBCC, and copies of the final products will be shared with LBZG/MCBCC and other institutions within Cameroon.

4. Access to all specimens and associated data lodged in Recipient institution and supplied by LBZG/MCBCC will be facilitated for any Cameroonian researcher or student.

5. This Agreement will be subject to review two years after taking effect. In the event of disputes over the use of Material or Associated Knowledge, Recipient will cease use of supplied Material and Knowledge until the dispute is settled according to agreed criteria.

6. This Agreement is governed by and shall be construed in accordance with the Republic of Cameroon law.



I understand that any Material and associated knowledge supplied to me by LBZG/MCBCC pursuant to this Agreement will be subject to, and I agreed to comply with, the conditions above.

Signed by:…………….……………………… Signed by:……………………………
NAME AND ADDRESS] Date:………………………………….
For and on behalf of RECIPIENT INSTITUTION

Signed by:

Signed by:


The following Material is transferred between LBZG/MCBCC and ________________________ in accordance with the terms and conditions of the Agreement for the Supply of Duplicate Herbarium Specimens, dated _________________________ 200(1).

By signing this Notification of Transfer, LBZG/MCBCC and ____________________ confirm that the Material has been collected, will be used, and is being transferred in accordance with all applicable laws and regulations, permits, prior informed consents and/or licenses.

Type of material supplied:

Date collected

Description of Material

Total number

Collection #

Collector name

























Purpose for which material is supplied:

SIGNED BY:          DATE:



For and on behalf of [RECIPIENT INSTITUTION]:

Address of Institution:

SIGNED BY:          DATE:



For and on behalf of LBZG/MCBCC

A signed copy of this document will be forwarded by LBZG/MCBCC with each consignment of specimens. Upon receipt of the specimens, _____________________________ will countersign this copy and return it to LBZG/MCBCC as acknowledgement of receipt under the terms of this Agreement.


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